Every document goes through passe.

Why passe

One last look before it goes out.

In every fine-dining kitchen there’s one spot where each plate gets a final check. The chef straightens the mint leaf. Only then does the dish go out to the dining room.

passe takes its name from that spot – and does the same job for your purchasing. Everything that gets tangled up in ordering comes together here, gets sorted and checked – and only then moves on to accounting.

Today

From “close enough” to “passed.”

In the kitchen, orders go out however works at the moment: a phone call, a WhatsApp message, or the apprentice runs to the wholesale market. The goods arrive with a delivery note, often with handwritten notes on it. The invoice shows up weeks later.

In between, there’s a gap. Ordering and inventory systems place orders – but they don’t check back. Whether everything was delivered, whether the price is right, whether the discount was applied: nobody notices unless someone does the math.

Usually nobody does. Instead, people ask:

• “Where’s the delivery note?”
• “Did you really order 250 kilos of strawberries?”
• “What did you need them for?”

Every one of these questions costs time. In the kitchen and in accounting.

How it works

The kitchen orders. passe checks. Accounting books.

Nothing changes in how you order. passe starts where the goods arrive.

1. Upload

   Snap a photo of the delivery note or invoice, or upload it as a PDF – up to 50 files at once. Or have documents sent straight to your email inbox. passe spots duplicate files.

2. Read

   passe reads every document: supplier, items, quantities, prices. It suggests the supplier and address from your master data. Correct a unit or a spelling once, and passe recognizes it on every document in your business from then on.

3. Match

   passe groups the invoice, delivery notes and order confirmation into one case and suggests the matching delivery note. If one is missing, passe flags it.

4. Recalculate and compare

   passe recalculates quantities, prices, totals and tax. It checks quantities against the delivery note and order confirmation, and prices against your price list – including volume discounts, deposits and empties, at the terms that applied on the delivery date.

5. Approve

   passe suggests, your team decides: accept or correct. Every correction and approval is logged with a name. Only then does the invoice go to accounting.

Three answers, no guesswork

Passed. Or you see exactly why not.

passe counts what still needs a look and takes you straight to those line items. Everything that matches is already marked. Every line item gets exactly one of three results:

matches

Quantity and price match the delivery note and price list. As of the delivery date: a June invoice is checked against the June price list.

deviates

passe shows where the difference is and how big it is – in the quantity, in the price, or because a delivery note is missing. Down to the cent.

not verifiable

Something is missing or unreadable. passe says so openly and adds a review note. If a current price list is missing, passe uses the last valid one and flags it.

passe doesn’t guess. Unclear details are never silently treated as correct. And “not verifiable” is never a silent “matches.”

Five roles, one system

Everyone does what they do best.

Everyone sees exactly what they need for their job in passe. You assign the roles yourself, and one person can have several.

For the kitchen and receiving

Order the way you always do.

Phone, WhatsApp, wholesale market – your kitchen keeps ordering the way it works day to day. The only new step: snap a photo of the delivery note and upload it. No more paper piles that get lost on the way to the office. Checking and approving are someone else’s job.

For invoice review

One click. Passed.

You only check what stands out. passe counts what’s still open and takes you straight there. Invoice and delivery note sit side by side on one screen. Accept a suggestion like “quantity 240” with one click, or correct it. If an item is missing from the price list, suggest adding it with one click.

For accounting

Retyping is passé.

Only what passed gets through.

No more greasy delivery notes from the kitchen, no more 77 line items typed in by hand. Approved invoices go straight to your accounting software – with transfer status and a link back to the document. If an invoice is disputed, the transfer is marked “payment on hold.” passe drafts the complaint; you just paste it into your email.

For administration

Your prices set the standard.

Maintain price lists with volume discounts right in passe – paste ranges from Excel or import files. Items that come up during review land with you as suggestions: accept, correct or reject. Suppliers and staff are managed in one place.

For management

Not a euro more.

Volume discount not applied. Annual bonus forgotten. Empties not credited. On their own, these are small things. Over a year, they add up to real money. passe checks every invoice against what you negotiated. And you see everything without changing anything by accident: cases, documents and open complaints at a glance, with export to Excel.

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What happens after the check

Checked. Sorted. Handed off.

Approved documents go wherever you need them.

• To financial accounting

  Approved invoices go straight to your system – with transfer status and a link back. passe is connected to Scopevisio, and we connect other systems that offer an interface.

• To document management

  Delivery notes, order confirmations and invoices in separate, clearly structured folders.

• As a CSV file

  For any system that can import data. Which is almost all of them.

• E-invoices

  passe reads EDIFACT invoices directly, without text recognition.

Documents reach passe by upload or through your email inbox – whichever already works in your business.

Your data

Your documents stay in Europe.

• Hosted in the EU

  Documents and review data are stored on a server in the European Union, kept separate for each business.

• No AI guesswork

  passe reads your documents with text recognition inside its own system. It learns your business’s spellings, not your prices – and never trains an AI model on your data.

• Secure sign-in

  With a code sent to your email address or with your Microsoft work account.

• Fully traceable

  Recognition, review decisions and transfer are separate steps. Every correction and approval is logged with a name.

• Backed up every night

  The entire database is backed up daily. In the worst case, you lose no more than one day of work.

FAQ

What businesses ask us

Demo

No invoice gets past passe.

See if passe passes your test – with your own documents. Bring 10 to 20 delivery notes and invoices, and in one hour, online or at your place, we’ll show you what passe does with them.